Travel and Entertainment
Accounting Outsourcing

Custom Application Development and Support

Our total emphasis is on excellent quality, cost-efficient, and dependable custom software development services that match your certain needs, budget, and also given time period. No matter what sort of business you run, our tailored software development solutions will fulfill all your needs and requirements. For that purpose, we provide cross-platform and feature-rich AI-based applications. These applications would be designed in such a manner that they would run on any platform flawlessly.

Even if you have no plan to develop an application that perfectly matches your demands, we can create one for you. Whether it is for Windows or Android, share what you have in mind, and we would implement it with our custom development solutions. You can even monitor various developmental stages of your brand-new app immaculately as we design it for you.

Top challenges in travel and entertainment

expense management

With globalization and mobility becoming an essential part of any modern day growing business, travel expenses have started to become a bigger burden on the finances, especially for organizations already struggling with cost management. The primary challenges faced by today’s business in this regard are:

Poor visibility:

For starters, there is a definite need of trust between the employee and the company, but that does not discount the need of proper pre-planning and estimation of potential costs for a particular trip. For instance, does the company know how much it costs per day to travel to a particular destination, and whether the employee tasked with travelling is keeping the costs to a minimum or taking the liberty to indulge? Then there is almost always a business plan or deal available with the travel agents that can reduce these expenses over a large number of trips, and it is a matter of concern whether your company is aware of any such available opportunities and availing them?

Unclear policies within the organization:

Unless you have made it crystal clear that which expenses can and cannot be charged to the company account, your employees are bound to run into trouble. Travel costs, the estimated budgets, and the expense heads that can be included as the company’s responsibility need to be clearly communicated before any such travelling assignment is designated. As mentioned in the previous point, if you do have any partnership with a hotel, airline, transportation companies etc. communicate that to your employees too. They might look for cheaper options and still end up paying more than they would need to with your partner organizations.

Delayed re-payments to employees:

This can become a make or break factor for your company’s business prospects. If your employee is not sure on how long will it take for the expenses to be reimbursed to him or her, they might be a lot less interested in carrying out the desired activities, or even going in the first place. Missing key information, time lag in processing of receipts, checks clearance, or general approval delays can all factor in causing your employees resentment and your company losses, even at times which could have been very fruitful had your employee been motivated.

Keeping records of all travel trends:

All employees don’t have the same proclivities nor the same interests. One trip might have cost you an arm and a leg and another one might have been finished in just a fraction of the cost. Then there can also be emergency and unforeseen expenses. To keep the expenses streamlined, you also need efficient and accurate expense records of all travels of your employees. The very fact of absence of any such record keeping can become an incentive for your employees to over indulge or skim extra money. Better safe than sorry.

How Travel and Entertainment Accounting Outsourcing can help you?

As mentioned at the start of this article, it is not just the monetary cost that is controllable here but the immense amount of time that goes into the proper management nof travel and entertainment expenses that you can do away with. Like any other accounting operations, this expense head also requires qualified and skilled personnel that come at a heavy cost. Then there is the inevitable need of relevant software and the team to operate and manage that. At Intersoft BPO you can get the perfect technical and human resources providing you the following services:

  • Keeping timely and accurate records of your company’s travel and entertainment expenses
  • Providing regular metrics and analysis of expenses and strategies to control them
  • Maintaining your contacts with external companies and utilizing available cost reduction offers
  • Approving reports with your company’s travel policies and ensuring that accurate claims are being met

Our Process Flow

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